Hotel Invoice Template To Design Custom Bills

hotel invoice template

A hotel invoice template helps hotel businesses with more than just generating a bill for guests. InvoiceOwl has brought the best hotel invoice templates for you to download and make your clients pay you happily. A hotel receipt is also called guest invoice, folios or bill format for hotels. All transactions which increase or decrease the balance of the account are recorded on the folio. In Invoice Manager for Excel, when guest does the final settlement of the invoice should be returned to zero balance by any of the method of payment given by guest.

Sales invoicing templates itemize purchases and can calculate totals and special discounts automatically. Front office transactions are typically charted on account statement as Invoice or Folios. Invoice consists of Debit and Credit affecting the balance of a single guest account or room. This is different than general house rent, for which also has a house rental invoice template too at House Rent Receipt Template.

hotel invoice template

To know which hotel invoice template is best for your business, you need to know all the types of hotel invoices first. Hence, here are the types of accommodation rental invoice templates. As a hotel owner, you work hard to keep your guests happy and comfortable – which means you likely don’t have time to worry about administrative tasks like creating personalized invoices for each guest. Save time on paperwork and get back to creating an outstanding experience for your guests.


This free invoice template is also the perfect solution for any spa or gym membership you might offer. This version was customized specifically for legal professionals who charge based on an hourly rate. This version of the billing invoice includes a section for defining different payment plan options. The customer can cut off this section and return it with their first payment. If you happen to live in a state that charges sales tax or gross receipts tax for services, you can use the second worksheet that lets you include tax. You can opt for displaying a link to an automatically generated invoice right after a guest confirmed their booking on your website. The invoice link will appear on the Booking Confirmation page allowing a guest to instantly download it.

  • Logo – Customize Design – add your business logo to the invoice to match your brand.
  • These arrangements and facilities are more like luxuries rather than necessities, and the guests have access to all these luxuries as long as they have been staying in the hotel.
  • Utilizing this receipt book template pdf from JotForm will help and guide you in creating your own receipt book template.
  • We designed it specifically for freelancers, accountants, consultants, and other small businesses that are looking for something easy to use with a design that is easy to customize.
  • You’re in the business of making your customers comfortable and happy.

We have a huge library of invoice templates to suit your needs. Many of our invoice templates are exact replicas of common hotel and business service invoices. If you want to save time and energy on making invoices manually, read this blog till the end as we will discuss uses, types and how to create hotel invoices using templates. And as a bonus, we will share quick invoicing tips for hotel businesses too. Easy-to-use and professionally designed, these free invoice templates streamline your administrative time so you can get back to running your business. Hotel Receipt Template is a free Excel spreadsheet formatted template for hotel and motel / hostel businesses, for invoicing room tental and bed and breakfast. It is also one of the samples on how to customize the default sales invoice template shipped with Invoice Manager for Excel.

Automatically Attach Pdf Invoices To Guest Emails

Automatically charge late fees using a flat-fee structure or a percentage charge. Oftentimes, finding a happy medium is plausible – including a few of the fees below.

Customize this template for free now and download it to use it wherever you want. Fixed an issue with a price discrepancy between the one in invoice and the actual booking price. We use cookies to improve security, personalize the user experience, enhance our marketing activities and for other business use. CocoSign represents a wide collection of legal templates covering all types of leases, contracts and agreements for personal and commercial use. All legal templates available on CocoSign shall not be considered as attorney-client advice. Meanwhile, CocoSign shall not be responsible for the examination or evaluation of reviews, recommendations, services, etc. posted by parties other than CocoSign itself on its platform. The signatures of both hotel manager/administration and the user are put in this part.

The invoices you make can be sent and paid online or downloaded as a PDF. Get inspired by professionally designed Standard Business Hotel Invoice Template Excel. We don’t have a particular template for custom cards, since your file will be different than everyone. We offer a variety of free online printing templates for all your projects.

hotel invoice template

But to make your life a little less complex, you can use the free hotel invoice template from InvoiceOwl. The standard invoice includes all the basic needs that a hotel business has to create a bill. It includes basic information, such as hotel name, address, and logo, with time and date of check-in and check-out, room rent, and sales tax. Then, let us talk about all the usage of a hotel invoice template. This templates use several custom fields that are not found in the default sales invoice template shipped with Invoice Manager for Excel. The definition of the custom fields could be found by a travel to the corresponding data edit form in Invoice Manager for Excel. Choose from professional invoice template designs that are sleek and easy to use.

The detail of the amount that has to be paid by the client is stated in this part. It includes payment owed, payment method, cheque/card number, and bank account name. After the client has paid, a separate receipt is issued that acts as proof that he has spent the bill. The services or the luxuries provided by the hotel, along with their charges and taxes, are categorically listed in a tabularized manner below the guest part. A total of all the expenses are summarized below the list, including the sum of government taxes as well.

A net sales is a predesigned invoicing layout specifically designed for hotel businesses. It has to be extremely flexible because different customers avail different services. Vencru offers a simple and free hotel invoice template that is designed to help you properly invoice your guests.

Donation is an act of charity by a person by giving aid to another for a benefit or for a cause. Donations may be made in different ways such as giving money, personal property, providing goods and services, or even real estate. By acts of charity of a person, it helps organizations fulfill their humanitarian obligation to society. And depending on a country, government institutions recognize these humanitarian efforts, and thus, allows methods of tax avoidance.

If you are at an office or shared network, you can ask the network administrator to run a scan across the network looking for misconfigured or infected devices. A list of itemized charges incurred during the stay with a total inclusive of state and local taxes.

Select an invoice template from a range of professional designs for fast and easy billing. The Hotel Invoice Template is used to charge guests for their stays at hotels, motels, and hostels. It can be used to charge for several rooms at differing costs per night. This is useful for families, parties, teams, and other groups who need to rent out multiple rooms. The Invoice Template includes areas for both the Hotel and paying guest’s contact information. All four formats are easily editable, ensuring the templates can be designed to match any hotel’s unique color or content requirements.

Create Professional General Invoices for freelancers and small businesses. Simply fill out a General Invoice template with your information, download the invoice in whichever format works best for you (.doc, .xls, or .pdf), and send it off. Since each invoice can be opened as PDF, you can download or print it right from the dashboard. You will always have up-to-date invoices – they are regenerated once the booking or payment status is changed (e.g. when a guest pays the balance). Welcome to the original Invoice Generator, trusted by millions of people. Invoice Generator lets you quickly make invoices with our attractive invoice template straight from your web browser, no sign up necessary.

More Templates Like This

The template of this type used by almost every hotel in contemporary time. You could build a stronger relationship and share your experience with each client and partner. Here, the necessary information about the hotel is printed on the top of the invoice. It includes the hotel’s name, contact hotel invoice template info like phone number and email, and its address. You can view this template using the preview picture and download it as an Excel file by choosing the “MS Excel” button or the download link above. The Hotel Guest will need a point of contact with the entity sending this paperwork.

Mentioning your brand name, logo, address in the brand colors in a unique way is another way to impress your customers. Don’t miss out on mentioning any relative information on the invoice such as payment terms, amenities/services used & their cost, and all the applicable charges. Mixed invoices are a mix of Credit and Debit invoice which have details of all the transactions and displays the net amount to be debited or credited in the account. Hotels are legally obliged to keep a record of all the bookings and guests who stayed.

To the right, including the guest’s phone and fax numbers as well as their website and email if applicable. Step 2 – At the top, place your hotel’s name and contact information, including the email address and website. Step 3 – Billing Party – Write the name of the company and/or person being billed for the hotel stay, followed by the associated contact information. Visitors from all over the world come to your hotel in search of comfort and quality service. From the room, to food, to special requests, at the end of their visit you need to send a bill that covers all of the bases. Save time and take even more work off your hands by trying our free automated invoicing and powerful accounting. On top of flexibility, your invoices need to be clear and easy-to-understand so your guests know the cost of everything they are being charged for.

hotel invoice template

Make your hotel business even more successful by finding out more about what Wave can offer you. Save time and take work off your hands by trying our free automated invoicing and accounting. In order to expand the number of payment options, bookkeeping use Hotel Booking WooCommerce Payments offering a few more payment gateways alongside the traditional cash on delivery and credit card. The addon will generate a unique invoice for each booking stored in your admin dashboard.


This is possible by providing proof of donation made by the tax payer. This is where Donation receipts come in.This Donation Receipt PDF template is a document which a non-governmental organization may use for providing receipts to donors for the donations they made. Instead, it illustrates the amount of money a client or a guest has to pay in addition to the room charges. It means it is issued at the time of check-in, rather than check-out.

Download Details

But it is a great help when you get pre-made invoice template designs and InvoiceOwl lets you download templates in both the file formats and in PDF too. A time-Based invoice is used when hotels charge for services on the length of time. For example, booking a hotel room depends upon the number of days the stay lasts. Therefore, you can customize the sample hotel invoice to make it an integral part of your brand.

Etsy is the home to thousands of handmade, vintage, and one-of-a-kind products and gifts related to your search. Track the payments made by your tenants by using this Landlord Rent Receipt. It is advisable to create two copies of the receipt, one for the tenant, and one for the landlord. Collect your online responses with JotForm and turn them into professional, elegant PDFs automatically.

What Is The Meaning Of A Hotel Invoice Template?

Conferences and such can get pretty complicated to pay for with a basic e-check, so invoicing is probably a good option. And running a hotel means that you are super busy scheduling and pleasing guests, so using an invoice template can simplify that whole process for you and for your guests. So, get ready to explore all the types of hotel invoice templates.

Quickbooks Hotel Invoice Template

Using easy-to-edit invoice templates cuts down the amount of time guests need to spend checking in and out of your property, for a better visitor experience. Choose an invoice template that provides a sleek, professional design and allows you to create a complete invoice in a few minutes. Managing cash transactions on a daily basis is quite challenging and exhausting for some business owners or accountants. A cash transaction happens when a buyer purchased an item, goods or service from an establishment and paid it using cash. If you are operating a business that involves tons of cash transactions, then using a cash receipt template will help you tremendously.

Author: Kevin Roose

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